Policy Manager
Streamline policy management
Draft, review and approve policy and procedure documents
Create standardised policy and procedure templates for the entire organisation to use.
Use pre-approved content across all documents.
All of your templates and documents are stored within your Microsoft 365 SharePoint platform.
Drafters use the policy management system within your SharePoint environment to work on the latest version of the document using Microsoft Word Online.
Always be ready for regulatory and internal audits with version history and audit trails to see who did what and what changes were made.
Use policy management meta-data and task approval data within the document content.
I love Voco's Policy Manager and it has given us considerable time and cost improvements - plus given me peace of mind that all our polices are compliant.
General Manager - Delivery Services
Policy risk & the employee on-boarding experience
What we provide
Access to an online portal to log issues and suggestions.
Level 2 support, up to 15 calls covered per month (maximum of one hour per call). Additional calls are charged as time and materials.
Continuous delivery of bug fixes.
Wave testing and related updates – twice per year.
New features and improvements – twice per year (we want your feedback, so you have a say in new features).
Installation of the application environment and application.
Training material and two one-hour train-the-trainer sessions.
Privacy & Security
Can Voco see any of our personal information?
No. The application and all your information is stored on your tenant and is only accessible to you.
Are there any security implications we need to be aware of?
Voco’s Policy Manager is built using Microsoft’s secure Power Platform and SharePoint online, therefore all information is self-contained within your environment. As long as your environment is secure then the application is secure.
How is my information protected?
Microsoft provide security controls to ensure your data is protected, such as encryption at rest. All data is backed up and can be restored.
Policy Manager
Key features:
Policy Repository Management
Tagging and Folder Organization
User-Tagging Capability
Customizable Dashboards and Views
SharePoint Integration
Policy Expiration and Review Reminders
Audit Trails
Comprehensive Audit Trails
Access Control and Authentication
Role-based access control (RBAC)
Fine-grained permissions
Azure Active Directory
Advanced Search
Advanced search
Filtering capabilities
Policy Change Management
Integrated tools
Task Management
Collaboration Feature
Policy Approval
Microsoft Teams Integration
Workflow tools to reduce duplicate efforts in policy management
Work flow levels: 1. Contributor - Writing & editing 2. Reviewers go or no go 3. Final approver
Employee Policy Acknowledgement
Policy notification system
On-Boarding app
On-Demand policy review requests
Obtain Digital Attestation
Digital Attestation Tracking
Policy Management Dashboard
Power BI dashboard
Power BI Reporting
Data Export Options: export to formats such as .xls, .csv, .doc, .rtf, .pdf through Power BI.
User-Specific Reporting
Power BI Monitoring tools
Data Management and Security
Dataverse
User Authentication
Office 365 Security and Compliance Centre for admin and staff access, security events and activity relating to the Power Platform
Real time data encryption
Role based access controls (RBAC)
Certificates
Authentication Protocol
Multi Factor Authentication
Encryption
Single Sign On
Client ID & Secrets
Backups
Device & Browser Compatibility
Browsers: Apple Safari, Google Chrome, Microsoft Edge, Mozilla FireFox
Supported platforms mobile : IOS, Android, Windows 10 or later.
Operating System min requirements for browser: MacOS 10.13, Android 10, Windows 10, iOS 13.